Managed Print Services: It’s More Important Than You Think

Outsourcing the management of your company’s document output via Managed Print Services (MPS) offers a myriad of benefits. Most companies embark on an MPS solution to save money, reduce energy costs, and consolidate printer fleets. However, an MPS solution offers much more than that – It also enables you to increase workflow and boost productivity. Your return on investment is limited only by the limitations you put on your solution.

Here are a few ways to help MPS help you, maximizing its impact on your organization:

Start from the beginning. From day one, plan on using MPS to its fullest potential. Rather than following the learning curve, dive in head first. This way, you will avoid using MPS only for short-term savings. Instead, you’ll be better equipped to take advantage of infrastructure optimization, proactive management, and business optimization.

Set yourself free. You may not realize it right away, but maintaining a proactive MPS solution will free you and your employees from tedious work-allowing you to focus on more productive tasks. It will also free you from distractions (like when a printer goes down) and tracking inventory (such as when you need more toner). With MPS, it’s all taken care of for you. That way, your employees can focus on what’s actually important: your business.

Integrate everything. In order to truly eliminate inefficient processes, you’ll want to integrate your MPS system with existing business systems to enhance workflow, information management, and compliance. Integration allows you to truly measure your cost savings and track productivity improvements.

Be specific. When engaging with MPS, keep your specific needs in the back of your mind. This includes adopting solutions suited to your specific industry, such as education, law, medical, or finance. Intelligent multifunction devices can be equipped with industry-specific software that provides practical solutions for your unique business needs. Remember, there is more to MPS than copying, printing, and scanning. Make MPS work for you instead of the other way around.

Never stop improving. Process improvement is key to ensuring you attain the wide array of benefits MPS offers. Always be willing to adjust your MPS solution and your workflow in order to gain the most out of your system.

MPS is not a one size fits all solution nor is it a strategy for wholesale replacement of your current print fleet with new devices. The benefits of MPS are best realized when a professional MPS provider works with you to develop near-term and long-term goals to meet your specific needs. In that way you maximize the return on investment by optimizing business processes, boosting productivity and enhancing workflow.